Singapore Corporate Secretarial Services
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Beyond 30 years of industry experience
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Statutory Compliance
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Our Corporate Secretarial Services
As per Singapore Companies Act, appointing a company secretary within 6 months of incorporating is necessary. They will help your company fulfill duties and stay compliant with IRAS and ACRA regulations.
Rikvin can provide your firm with the services of a chartered secretary.
What is a Company Secretary?
A company secretary is responsible for ensuring a company’s adherence to legal obligations. They are responsible for documenting modifications to a company’s statutory records.
Beyond these crucial responsibilities, corporate secretaries in Singapore assume the position of a corporate officer, providing invaluable guidance to the board, acting as the primary intermediary linking shareholders and directors, and upholding the critical duty of ensuring seamless regulatory conformity.
Our Singapore Company Secretary Services
Board Meeting Services:
- Coordinate formal decision-making and reporting processes.
- Develop meeting agendas in collaboration with the chairman/CEO.
- Attend meetings and capture accurate minutes.
- Maintain organised minute books.
- Certify copies of meeting minutes.
- Ensure adherence to correct procedures.
General Meeting Services:
- Obtain internal and external approvals for documentation.
- Prepare documents for circulation to shareholders.
- Coordinate meeting administration and attendance.
- Record comprehensive meeting minutes.
- Ensure compliance with procedural guidelines.
Maintenance of Statutory Return
We will update ACRA on:
- Any changes in the director(s) or particulars relating to director(s);
- Changes to a director’s name or residential address;
- Removal from office in accordance with the act or constitution;
- Disqualification from holding office;
- Appointments/resignations/deaths;
- Annual returns and change of company name;
- Adoption, alteration and revocation of constitution, and issue of shares and any other changes that require updating with ACRA.
Annual Reporting Services:
- Annual report publication and distribution.
- Accounts and interim statement distribution.
- Preparation of directors’ report.
Communication Channel:
- Shareholder communication via circulars.
- Dividend and interest payment oversight.
- Documentation for rights and capitalization matters.
- Manage general shareholder relations.
- Interact with institutional shareholders and their protection committees.
- We serve as a communication hub and information source for non-executive directors.
Corporate Governance:
- Reviewing governance developments.
- Advising and supporting directors in their duties, responsibilities, and legal obligations.
- Ensuring compliance with company law and Stock Exchange requirements if applicable.
- Safeguarding and overseeing the company seal’s custody and usage, as per the constitution.
- Ensuring constitution compliance and drafting/properly incorporating amendments through appropriate procedures.
Share and Capital Services:
- Executing structural changes to share and loan capital.
- Devising strategic capital alterations.
- Implementing and overseeing share participation schemes for directors and employees.
Acquisitions and Disposals Support:
- Collaborating as a crucial company team member.
- Safeguarding company interests through meticulous documentation.
- Ensuring due diligence disclosures enable thorough commercial assessment before transaction completion.
Shareholder Monitoring:
- Tracking register of members for stake-building signals.
- Identifying potential takeover bid interests.
- Inquiring about beneficial ownership from members.
ACRA Compliance Alert & Reminders:
- Timely notifications on filing deadlines.
- ACRA annual compliance reminders.
Board Meeting Services:
- Coordinate formal decision-making and reporting processes.
- Develop meeting agendas in collaboration with the chairman/CEO.
- Attend meetings and capture accurate minutes.
- Maintain organised minute books.
- Certify copies of meeting minutes.
- Ensure adherence to correct procedures.
General Meeting Services:
- Obtain internal and external approvals for documentation.
- Prepare documents for circulation to shareholders.
- Coordinate meeting administration and attendance.
- Record comprehensive meeting minutes.
- Ensure compliance with procedural guidelines.
Maintenance of Statutory Return
We will update ACRA on:
- Any changes in the director(s) or particulars relating to director(s);
- Changes to a director’s name or residential address;
- Removal from office in accordance with the act or constitution;
- Disqualification from holding office;
- Appointments/resignations/deaths;
- Annual returns and change of company name;
- Adoption, alteration and revocation of constitution, and issue of shares and any other changes that require updating with ACRA.
Annual Reporting Services:
- Annual report publication and distribution.
- Accounts and interim statement distribution.
- Preparation of directors’ report.
Communication Channel:
- Shareholder communication via circulars.
- Dividend and interest payment oversight.
- Documentation for rights and capitalization matters.
- Manage general shareholder relations.
- Interact with institutional shareholders and their protection committees.
- We serve as a communication hub and information source for non-executive directors.
Corporate Governance:
- Reviewing governance developments.
- Advising and supporting directors in their duties, responsibilities, and legal obligations.
- Ensuring compliance with company law and Stock Exchange requirements if applicable.
- Safeguarding and overseeing the company seal’s custody and usage, as per the constitution.
- Ensuring constitution compliance and drafting/properly incorporating amendments through appropriate procedures.
Share and Capital Services:
- Executing structural changes to share and loan capital.
- Devising strategic capital alterations.
- Implementing and overseeing share participation schemes for directors and employees.
Acquisitions and Disposals Support:
- Collaborating as a crucial company team member.
- Safeguarding company interests through meticulous documentation.
- Ensuring due diligence disclosures enable thorough commercial assessment before transaction completion.
Shareholder Monitoring:
- Tracking register of members for stake-building signals.
- Identifying potential takeover bid interests.
- Inquiring about beneficial ownership from members.
ACRA Compliance Alert & Reminders:
- Timely notifications on filing deadlines.
- ACRA annual compliance reminders.
Why should you choose Rikvin as your trusted Corporate Secretarial partner?
Opting to outsource your corporate secretarial services helps you maintain your focus on core activities and be cost-effective, particularly for foreign entrepreneurs and non-permanent residents residing outside Singapore. The intricacies of registering and maintaining a company in Singapore can prove challenging and time-intensive.
Trusting Rikvin when you outsource your company’s secretarial obligations can prove to be a prudent decision. Our team has a profound understanding of Singaporean corporate governance and the accompanying regulations, establishing us as a reliable partner for all your business needs.
Stay compliant with Singapore’s regulatories hassle-free with us.
FAQ about Corporate Secretarial Services in Singapore
- A Company Secretary must either be a: Singapore resident (a Singapore citizen or permanent resident), or Holder of Singapore Employment Pass / EntrePass / Dependent Pass. He or she must also be above 18 years of age, and must have sound knowledge of Singapore Companies Act.
- In Singapore, company secretaries – also considered officers of a company – are responsible for the general administration of a company; and ensure the timely filing of statutory obligations, such as the annual filing of audited accounts and the holding of annual general meetings (“AGM”). So it is important to choose someone who has sound knowledge of Singapore Companies Act. Hence, it is generally advisable that company directors opt for a professional corporate secretarial firm to perform this role.
- Yes, the law mandates that all companies in Singapore must appoint a company secretary within six months of incorporation. He or she must have the prerequisite domain knowledge and is responsible for ensuring all regulatory compliances.
- The chosen company secretary is then required to fulfill a vital step by providing a formal consent to undertake the role, referred to as Form 45B.
- The final step involves making the appointment of the corporate secretary official. To achieve this, the company needs to submit an appointment notification to the Accounting and Corporate Authority (ACRA) via BizFile, Singapore’s digital platform for company-related filings.
Client Success Stories
Rikvin’s corporate secretarial services will notify you on filing deadlines and ACRA annual compliance matters in a timely manner.”
Martijn Hertog, Managing Director,
Hertog Entertainment Pte Ltd
We have consulted several incorporation service providers but none has matched the promptness and service level we received from Rikvin.”
Juliana Bernard-Brunel, Regional Director,
Simpleshow Asia Pte Ltd
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