Singapore Corporate Secretarial Services

Why outsource a company secretary?

In accordance with the Singapore Companies Act, you are required to appoint a Company Secretary within six months of incorporating your Singapore company. A company secretary acts an officer of your firm, and will help fulfil a range of duties that ensures your company complies with the regulations stipulated by IRAS and ACRA.

Read More Role of a Singapore Company Secretary

Rikvin can provide your firm with the services of a Company Secretary.

A Company Secretary must be either a:

1. Singapore resident (a Singapore citizen or permanent resident) or
2. holder of Singapore Employment Pass/EntrePass/Dependant Pass.

He/She must have sound knowledge of the Companies Act as well.

Responsibilities of a Singapore Company Secretary

A Company Secretary has the following responsibilities:

Board Meetings

• Coordinating the company’s formal decision making and reporting process;
• formulating meeting agendas with the chairman and /or the chief executive;
• attending meetings and taking minutes;
• maintaining minute books;
• certifying copies of minutes; and
• ensuring that correct procedures are followed.

General Meetings

• Obtaining internal and external agreements to all documentation for circulation to shareholders;
• coordinating the administration and attending of meetings and taking minutes; and
• ensuring that correct procedures are followed.

Company Constitution

• Ensuring that the company complies with its constitution; and
• drafting and incorporating amendments in accordance with the correct procedures.

Statutory Registers and Books

• Maintaining statutory registers.

Statutory Returns

Updating ACRA on:

• any changes in the director(s) of a company or particulars relating to director(s);
• changes to a director’s name or residential address;
• removal from office in accordance with the Act or constitution;
• disqualification from holding office;
• appointments/resignations/deaths;
• annual returns;
• change of company name;
• adoption, alteration and revocation of constitution;issue of shares;
• any other changes that requires updating with ACRA.

Report and Accounts

• Coordinating the publication and distribution of the company’s annual report, accounts and interim statement; and
• the preparation of the directors’ report.

Share Registration

• Maintaining the company’s register of members;
• assisting with transfers and other matters affecting shareholdings; and
• attending to the queries and requests from shareholders.

Shareholder Communication

• Communicating with the shareholders (i.e. through circulars);
• payment of dividends and interest;
• issuing documentation regarding rights and capitalization issues;
• general shareholder relations; and
• relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring

• Monitoring movements on the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders; and
• making inquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring

• Implementation of changes in the structure of the company’s share and loan capital and devising; and
• implementing and administering directors’ and employees’ share participation schemes.

Acquisitions and Disposals

• Participating as a key member of the company team to implement corporate acquisitions and disposals;
• protecting the company’s interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of the transaction.

Corporate Governance

• Reviewing developments in corporate governance; and
• advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.

Non-Executive Directors

Acting as a channel of communication and information for non-executive directors.

Company Seal

Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.

ACRA Compliance Alert & Reminders

Rikvin will notify you on filing deadlines and ACRA annual compliance matters in a timely manner.

Read More Changing a Singapore company’s corporate secretary

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